Job Description

Position Admin and Finance Assistant (Female Applicants Only)
Position Type Full-time
Reporting to Operations and MERL Coordinator
Estimated duration 6-Months with a possibility of extension subject to availability of funds (3-month
proportion period)
Location Based in the Mogadishu Office - Remote support to the field programs
Travel Travel to project field areas as required

Background Information
RAAGSAN is a female-led local social enterprise providing strategic and analytical consulting services across the
Horn of Africa. We strive to bridge the gap between communities and policymakers by leveraging our network of
young and middle-aged professionals supported by experienced senior consultants with post-conflict environment
expertise. We offer an in-depth knowledge of the Somali community level. Our expertise spans multiple sectors:
livelihood, economic assessments, social protection, cash transfers, disaster management, gender, water sector
development, transitional justice, supply chain, and humanitarian responses.
RAAGSAN works in fragile and conflict-affected statesto develop and strengthen policies and systems that enhance
public service delivery. Our operations have served a wide range of international and national clients, including the
Government, GEEL Program, SSF through GIST, UNDP through the government, IGAD, IOM, SOS, WFP, GIZ, NRC,
RVI, UNICEF through the government, Save the Children, Local NGOs, and other international Companies. RAAGSAN
has primary offices in Nairobi, Mogadishu and Hargeisa and a project office in Kismayo with a network of local field
researchers, researcher associates and analysts across Eastern and Horn of Africa.
RAAGSAN has conducted research in more than 60 districts and has a pool of 200+ highly qualified local field
researchersthat could be rapidly deployed as a team of professionals who are trained to conduct research and data
collection in the field, typically at the community or local level. The RAAGSAN team was part ofseveral evaluations
conducted for donors across the country.
Objective of the position
Raagsan Consulting is seeking a dynamic Admin & Finance Assistant to join our operations and program support
team. This pivotal role demands a proactive individual who will provide quality and efficient HR, administrative, and
finance support to the office operations for smooth organizational functioning. The position will also manage the
office space.
Raagsan Consulting is seeking a dynamic Admin & Finance Assistant to join our operations and program support
team. This pivotal role demands a proactive individual who will provide quality and efficient HR, administrative, and
finance support to the office operations for smooth organizational functioning. The position will also manage the
office space.
Project Administration Roles – Admin and Finance
ADMIN AND FINANCE ASSISTANT
TERMS OF REFERENCE
Project Admin:
• Providing administrative support to different projects, including documentation, correspondence, and file
management.
• Coordinating travel arrangements for all projects.
• Assisting in contracting processes, including drafting, reviewing, and coordinating agreements with clients,
subcontractors, and partners.
• Supporting the management of Raagsan's calendar and scheduling meetings and appointments.
• Assisting in client management, maintaining positive relationships, and ensuring client satisfaction.
• Assisting in the organization and coordination of workshops, conferences, and other project-related
events.
• Managing project-related communications, including email correspondence and documentation.
Project Finance:
• Familiarize and adhere to Raagsan’s financial compliance procedures, manuals and SOPs.
• Update and maintain financial records and reconcile expenditures, balances, statements and other data for
day-to-day transactions related to the projects assigned.
• Develop the project budget with the project team and organize meetings to present, refine, update and
approve the project budgets.
• Track project expenditures and monitor the expenditure using company provided tools and ensure in
compliance with project budget plans and Raagsan’s SOPs and guidelines.
• Process all payment requests in DocuSign with input from project coordinators, utilize QuickBooks to
• Produce monthly reports on the financial status of projects and prepare the project closures.
Finance, Procurement and Budget Management
• Assist in the preparation and monitoring of the annual operational budget.
• Ensure proper coordination with the other departments with regards to financial documents and in dealing
with program support financial needs.
• Assists in engaging audit companies and facilitating their work together with the other operation team
members.
• Replaces the other operation team members when on leave upon the decision of the supervisor with the
approval of the manager.
• Performs other duties related to finance as requested by the supervisor and manager.
• Facilitate capacity-building workshops for staff on financial processes and compliance.
• Support in the preparation and reconciliation of monthly financial statements.
• Supervising transaction entries in QuickBooks and ensuring accurate accounting records
• are maintained.
• Lead the preparation and presentation of monthly financial forecasts.
• Perform bank reconciliations and resolve discrepancies.
• Lead the generation of monthly, quarterly, and annual financial reports.
• Be informed on compliance with financial regulations and organizational policies
• Managing the company's financial systems and records and ensuring that they are accurate and up-to-date
and providing leadership in MIS tool usage and helped the admin team address system issues.
• Led the preparation of monthly and quarterly reports for grant-funded projects
• Assist in the preparation and monitoring of the annual operational budget.
• Familiarize and adhere to Raagsan’s financial, procurement and compliance procedures

Experiences and Qualifications

Graduate Diploma or Graduate Degree with minimum of 1 year working experience in Economics,
Finance, Business Administration, or a related field.
• Excellent communication skills, including the ability to write and communicate in English and Somali.
• Proficiency with the MS Office and ability to use MS Outlook, Excel, Word and PPT effectively.
• Proficiency with digital financial systems i.e. quick books and familiarity with other project management
systems and ERP Systems.
• Able to write letters, emails, memos and other communication materials in both professional English and
Somali language.
• Self-driven, able to work independently with minimal supervision.
• Proven track record of working Somalia or similar contexts is an added value.
• Demonstrated ability to work with remote teams and thrive in a diverse environment.
• Exceptional organizational skills with a capacity to handle multiple deadlines and high-stress situations.
• Ability to multi-task and manage competing priorities.
• Flexibility to work extended hours as needed to meet project deadlines.
• Based in Mogadishu office with daily reporting to the office.
• Willing to travel and spend extended time in the field.
Working Conditions
• Some long hours including evening and weekends to complete tasks or attend events.
• The flexibility to work additional/out of office hours as necessary to fulfil the requirements of the role and
meet the business needs is key.
• The position may involve working in locations that are remote and lack basic modern infrastructure.

Skills Required

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