About the job

Under the supervision of the Finance Team leader, the Finance Officer supports in preparing/reviewing/uploading ERP Dynamic in Finance module, review budget/budget revisions and other duties as per the JD and is the lead Focal point between the area office finance staff and Finance Manager.

Your main duties and responsibilities will be:

• Adherence to the P2P processes which includes (received purchase order invoicing vendor journals preparation, monitoring of Purchase order received but pending for invoicing, raising of ticket for all issues on POs invoicing, etc…).
• Ensure timely recording and review of financial transactions via ledger Journals, Project expenses journals, Vendor payment Journals, etc…
• Support to the finance Team leader and country office finance team on the ledger settlements related to the Area of operations.
• Support the Finance Team leader and Area manager who is the budget holder on the monitoring of the committed costs and pending transactions to ensure timely payment and clearance of costs unposted to projects.  
• Ensure thorough review of financial documents prior to suppliers, vendors, staff payments to mitigate financial risks of losses, overpayments/underpayment, wrong allocations to projects, etc.
• Ensure timely payment of suppliers, staff expenses, salaries through online banking. This starts by the timely initiation of the payments, archiving of the payment documentation, etc.
• Review and record the partner financial reports documentation and in collaboration with the partnership coordinator ensure that the instalments are transferred and settled in due time.
• Consolidate all the departments’ forecasts needed for the biweekly bank transfer request from HQ and ensure timely submission of the request to the Country finance team (Finance manager, Finance specialist and/or Coordinator) .
• Review thoroughly the staff payroll, ensure accuracy, timely payment and record including the related tax remittance to the tax authority.
• Review outstanding advances and follow up with the relevant staff to ensure advances are cleared up within an approved time frame. In the meantime, ensure that all uncleared checks, partner advances/instalments are settled on time including the release of the retentions amounts.  
• Train non-finance staff of DRC regarding finance procedures, and DRC Dynamics finance modules.
• Following the documentation naming protocol, ensure timely archiving and completeness of archived documentation to facilitate audits. 
• Support to develop annual budgets for DRC Somalia offices (Master budget) and ensure all data are accurate.
• Monthly BFU/TDL reviews & monitor actual spending and advice AM/PMs to avoid overspend and plan on underspending.
• Review donor budgets from area operation offices & support AM/PMs and Finance staff on same.
• Contribute significantly to the forecasts and monitoring and updating of the budget forecasts for each active project implemented in the Area.
• During the financial reports review and clearance, support the country finance team on performing necessary adjustment/rebooking to avoid disallowed costs from the report.
• Minimize financial risks by ensuring that DRC financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Check on the completeness, accuracy and validity of information regarding payment documents during field visits & during review of scanned vouchers.
• Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.,    
• Support to Review and monitor partners’ financial reporting /capacity building also provide   additional technical assistance to partners as necessary to maintain high standards of compliance.
• Participate in conducting trainings for staff in the field offices and develop their technical skills by ensuring all processes related to organizational policies, donor guidelines and governmental requirements are adhered to.
• Support Finance Manager in internal and external audit process
• Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments. This included taxes for Expatriate salaries, where applicable.