Job Description

The Support Service Intern (Admin and Supply Chain) is responsible for performing specific
Admintration and Supply chain functions under overall management of Base Manager.
Your main duties and responsibilities will be:
Supply chain:
• Monitor the warehouse, stock levels, and expiry dates of items, updating stock and bin cards as
needed.
• Release items for project teams, ensuring the pre-approval of stock release orders.
• Maintain an effective archiving system for stock documents and upload all documents to DRC
SharePoint.
• Liaise with vendors and project teams to ensure the timely delivery of goods and services in
accordance with DRC procurement policies.
• Support the preparation and timely submission of documents for supplier payments to finance.
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Application due:
11/24/2025
Workplace:
Dolow
Department/Country:
Somalia
Contract type:
• Manage daily vehicle movement for the office and ensure all rented vehicles are in good working
condition.
• Prepare monthly fleet monitoring reports and ensure the proper use of DRC log sheets for rented
vehicles.
• Verify that all DRC drivers possess valid driving licenses at all times.
• Tag all DRC assets and GPEs, and track them to maintain an updated asset register.
• Ensure proper tracking, maintenance, and recording of all DRC assets in Mogadishu.
• Conduct quarterly physical verification of assets and GPEs.
• Liaise with the Supply Chain Team Leader and IT Specialist to recommend asset disposal when
necessary.
• Liaise with the Supply Chain Team Leader and HR/Admin Team Leader to recommend GPE
disposals when necessary.
• Perform any other duties assigned by the Line Manager.
Administration:
• Assist administrative functions internally and externally - suppliers, hotels, etc.
• Assist security clearances in liaison with area safety team – as required.
• Ensuring that DRC office equipment (power, telephone, water, etc.) is in good condition, including
necessary repairs and maintenance.
• Assist processing payments of monthly utilities and office rents update the monthly invoice
tracking sheets on regular basis.
• Establish and maintain proper filing record.
• Organize and provide support to workshops and meetings and act as an alternate secretary for
meeting.
• Assist issuing DRC ID cards and insurance cards to new employees.
• Raise PR (Purchase Requisition) and Cash Advance on DRC Dynamics – as required.
• Keep all lease agreements and other framework documents.
• Assist with the completion of necessary reports or compilation of Administration information as
requested.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to
operational needs but will remain in line with the overall purpose of the role

Experiences and Qualifications

To be successful in this role we expect you to have:
• University degree in Procurement & Supply chain Management, Business Administration or Public
Administration and Social Science
• Good skills MS Word, Excel, Outlook, Power point
• Basic knowledge of procurement principles
• Good interpersonal and team skills
• Commitment to humanitarian principles and values
• Commitment to and understanding of DRC’s aims, values and principles
• Languages: Proficiency in written & spoken English and Somali
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional
conduct in relation to our values and Code of Conduct, including safeguarding against sexual
exploitation, abuse and harassment.
We offer
Contract length: 4 months with the possibility of extension, subject to funding and performance.
Employment Band: N/A - (Internship)
Work location: Dolow
Start date: 7th December 2025
National contract
Homepage:
drc.ngo
ABOUT DRC
Founded in 1956, DRC Danish
Refugee Council is Denmark’s
largest, and a leading
international NGO. We have
continuously been ranked as
one of the best NGOs in the
world - and are one of the few
with a specific expertise in
forced displacement. In around
35 countries, we protect,
advocate and build sustainable
futures for refugees and other
displacement-affected people
and communities.
Reporting to: Base Manager
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for
employees on national contract

Skills Required

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